Archives Registrar



Organizes and maintains documents and records of the artifacts in the Summerland Museum’s collection, along with a wide range of information deemed important enough for permanent safekeeping. Ensures objects and information are properly cared for. Manages the storage, conservation, and record-keeping of artifacts. Provides direction to seasonal employees, summer students, and volunteers.


1. Receives and manages the artifact collection in cooperation/consultation with the Curator:

- creates a permanent record of acquisitions and catalogues of artifacts. Ensures proper conservation, storage, and use of same

- examines objects and determines their condition, need for treatment, or restoration

- performs various preparatory and maintenance tasks on Museum items

- researches background information/history on artifacts

- conducts data entry cataloguing, data research, identification, digitization, and organization

- prepares photographic records of the collection

- checks accuracy of existing database and fixes database errors and inconsistencies

- assists in development of new displays

2. Manages archival materials in cooperation/consultation with the Curator:

- organizes and maintains a wide range of information deemed important enough for permanent safekeeping. (This information takes many forms: photographs, films, video and sound recordings, computer tapes, video and optical disks, as well as more traditional paper records, letters, and documents.)

- maintains records in accordance with accepted standards and practices that ensure the long-term preservation and easy retrieval of the documents.

3. Handles public inquiries on collection holdings and fulfills public research requests. Makes decisions regarding the acceptance of incoming donations and processes incoming donations.

4. Provides support to the Curator, as needed.

5. Trains and supervises volunteers and student workers for appropriate aspects of collections and archival work.

6. Assumes the role and responsibilities of the Curator during extended periods of Curator’s absence.

7. May occasionally be asked to assist with special events and educational programs.

8. Related duties.


  • Excellent organizational abilities

  • Data processing and computer skills; working with electronic records and databases; creating searchable databases, possessing a knowledge of Web technology

  • Knowledge of museum collection management

  • Computer abilities (MS Access)

  • Observant and detail oriented

  • Good communication skills, written and verbal


  • Post-secondary degree in a relevant field of study or relevant equivalent experience

  • Demonstrated experience in collection management, specifically with accessioning, deaccessioning, conservation, etc.

  • Ability to handle competing priorities

  • Ability to work with board members, donors, volunteers, students, and staff members.

  • Experience working in a museum, library, art gallery, or other associated non-profit organization.

  • Experience in customer service and supervision

  • It is essential that the candidate is detail-oriented and able to produce a high volume of work

This is a part-time position at 30 hours per week (four days per week) for twelve months at $20 per hour. Candidates must be able to work some Saturdays.

Please submit your resume and cover letter via email to Applicants will be reviewed on an ongoing basis. Interviews may be arranged before the deadline. Interested candidates should submit their application no later than April 23, 2019, 5:00 PM PST. Successful candidates will be contacted directly.

Job Type: Part-time

Salary: $20.00 /hour

Summer Program Coordinator

The Summerland Museum and Archives Society runs a museum and archives year-round in Summerland, British Columbia. Summerland is situated within the beautiful South Okanagan Valley. Summerland (population 8,742) is an agricultural community with a location that makes it a natural tourist hot spot, particularly in relation to wine tourism, the Experimental Gardens, and the Kettle Valley Railway. It has many opportunities for indoor and outdoor recreation, as well as a vibrant arts community.

The Summerland Museum and Archives is looking for a temporary 15-week full-time student to work as a Summer History Program Leader at the Summerland Museum, from May 21, 2019 to August 31, 2019.  This position will provide direct hands-on, career-related experience for a student considering a career relating to museum work.

The Summer Program Coordinator will lead the development of the Summer History Program for children, as well as museum tours.  The Summerland Program Coordinator will support the day-to-day operations of the museum by welcoming visitors and answering phone calls. 

This temporary position is supported by the Young Canada Works in Heritage Organizations.  Candidates must meet the Young Canada Works Eligibility Criteria ( and register with the Young Canada Works online ( 

The ideal candidate will:

  • be currently enrolled in relevant undergraduate studies such as History, Museum Studies, Education, or Political Science.

  • have a strong interest in working with children.

  • preferably have experience in the development and implementation of programs for children.

  • have experience using PC operating systems.

  • have education, practical training, and experience working with children and/or the public.

  • have an interest in museums and history, preferably with a focus on early 20th century Canadian history, including local Indigenous history.

  • have excellent organizational ability.

  • have strong communication, interpersonal, oral, and written skills.

The successful candidate is required to supply a criminal record check and a copy of their credentials.

Position Status: Summer Student

Hours of Work: 35 hours/week (Tuesday through Saturday)

Rate of Pay: $13 per hour

Closing Date:  5:00 PM, May 3, 2019.

To Apply: Please send resume and cover letter via email to 

We want to thank all applicants; however, only those chosen for an interview will be contacted.